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Leave of Absence and FMLA Administration

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Spotlight on: FMLA and Leave Management

Navigating the intricacies of leave management can be a complex task for any business, large or small. Employees may need to take time off for various reasons protected under state and federal laws. These can range from personal medical conditions or family care responsibilities to situations involving disability, birth, adoption or military service. Balancing these needs while adhering to the legal requirements of the Family and Medical Leave Act (FMLA) and other relevant regulations is vital.

In today’s dynamic and highly regulated environment, noncompliance has the potential to expose your organization to legal liabilities. But, managing the details of leave administration can place a substantial burden on your HR team, particularly in terms of time and resources. That’s where Higginbotham comes in.

Why Higginbotham?

With Higginbotham, effective leave management is not just about compliance; it’s about ease and efficiency.

We recognize the challenges you face and offer a tailored solution that’s designed to simplify the FMLA and leave of absence process. Our dedicated HR Services team is committed to staying ahead of the ever-changing landscape of leave management.

By leveraging our extensive knowledge and years of experience, coupled with the latest in leave tracking technology, we work to create a custom solution that helps keep your organization informed and compliant.

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Leaves Our HR Team Can Administer

Federal and State FMLA Leave

At Higginbotham, our team can assist with Family and Medical Leave Act administration at both federal and state levels. Our approach is designed to help guide businesses through the complexities of FMLA, focusing on compliance with laws that safeguard employees needing leave for specific reasons. We aid in managing the aspects of eligibility, duration and benefits associated with FMLA leave, striving to uphold the rights of employers and employees alike. Our team can also assist in managing state-specific FMLA requirements.

Employer-Sponsored Medical Leave

Employer-sponsored medical leave is a valuable component of an organization’s benefits package, demonstrating a commitment to employee health beyond legal requirements. At Higginbotham, we help manage medical employee leave programs by collaborating closely with employers to understand and implement their specific policies. We assist in fair and consistent administration of these leaves, supporting both employees and the organization as a whole, while maintaining the confidentiality and sensitivity such situations demand.

State-Level Non-FMLA Leave

State-level non-FMLA leave includes leave types mandated by individual states that fall outside the purview of the federal Family and Medical Leave Act. These leaves can vary widely, from voting to school activities to emergency responder work. At Higginbotham, our HR team can offer guidance in managing state leave law compliance, leave administration, policy implementation, employee eligibility and more.

Military Leave

Military leave administration involves navigating the unique requirements set forth by laws like the Uniformed Services Employment and Reemployment Rights Act (USERRA). Our military leave services include assisting in the appropriate administration of leave and benefits to employees serving in the military, along with the proper reinstatement of these benefits upon their return. We can also provide guidance on various aspects of military leave, such as duration, notice requirements and benefits continuation, to help ensure the respectful and compliant treatment of employees who are serving their nation.

Employer-Specific Leave

Employer-specific leave policies are unique to each organization, reflecting its culture, values and operational needs. These might include sabbaticals, bereavement leave or parental leave beyond what is legally required. At Higginbotham, we work hand-in-hand with employers to administer these customized leave policies. Our goal is to help ensure that these policies are applied consistently and fairly, aligned with the company’s overall HR strategy and communicated effectively to employees. We work to strike a balance between accommodating individual employee needs and maintaining the operational efficiency of the organization.

Our Scope of Services

Our FMLA and leave of absence services are designed to streamline and simplify the leave management process for your organization. We can handle everything from intake and tracking of leave to providing essential employee notifications. Our team stays in communication with both employees and their supervisors to help coordinate leave requests and create a smoother leave of absence. We can generate detailed leave reports and answer your HR team’s policy inquiries or employee concerns. And, our services extend to reviewing eligibility and qualified reasons for leave, communicating certifications and decisions, managing requests for accommodations and offering assistance with related leave administration.

Access to relevant information is a key component of our service. We can help manage and utilize essential data, including your employer leave policies, payroll system, employee and supervisor contact information and comprehensive historical leave data. This encompasses a 12-month report of FMLA data, as well as historical data related to military leave and accommodations. Additionally, we coordinate with your IT team and provide a dedicated contact for leave-related questions or concerns.

Our 90-Day or Less Implementation

Higginbotham offers a swift and efficient implementation process for our FMLA and leave of absence administration services. Your organization is assigned a dedicated leave administrator and a personalized HR email and phone number. Our team can even load historical and active leave data into your new leave management software. Additionally, we can create a custom brochure for your employees to help facilitate clear communication and smoother integration into your team’s routine.

When Your Employee Leave Administrator is Your Partner

With Higginbotham, you gain a partner who understands the importance of balancing compliance with compassionate leave administration.

Our approach is not just about fulfilling a legal requirement; it’s about supporting your team and maintaining the integrity of your workplace. We work alongside you every step of the way, helping facilitate a leave management process that’s as smooth and stress-free as possible.

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