Employee Benefits Compliance
Clarifying regulations to support your growth.
Clarifying regulations to support your growth.
The ultimate intent of regulation is to protect, but this can leave businesses confused and vulnerable as employee benefit plans are governed by an increasingly complex set of state and federal regulations. What’s more, the rules are constantly evolving.
We offer the year-round support you need to overcome these challenges and shield your plans from scrutiny.
Our authentic and transparent approach to employee benefits is designed to put people at the center of everything we do. Our health and welfare insurance specialists take the time to get to know your unique needs so we present options that make sense for your group.
And we don’t stop there.
Once we help implement your plan, we deliver year-round value with our Day Two Services® that empower you with resources to educate your employees, administer your plans and maintain compliance. We’re more than your employee benefits broker, we’re an extension of our HR team. By taking care of your employees, you can rest easy knowing they’re doing the same for your organization.
Because when you lead with values, value leads.
To learn more about how our values-based approach creates value for your organization, click here.
Or visit our Insights page to learn more about employee benefit plans.
Employers often struggle to determine what laws govern their health care programs and what actions they must take to comply with them. We address these key areas:
Government policies affecting health care programs are constantly evolving, requiring you to pay careful attention to compliance developments.
Employers with more than 20 employees must offer temporary continuation of group health coverage to covered employees, their spouses and dependent children after being terminated due to qualifying events. Many states require employers with less than 20 employees to offer something similar to COBRA, often called “State Continuation.”
The Act places strict guidelines on the administration of employee benefit and retirement plans to protect plan participants.
Individual health care plans must be accessible, portable and renewable. HIPAA also sets standards for safely storing and protecting the privacy of personal medical data.
Section 125 of the Internal Revenue Code has mandates for employers that allow employees to pay for qualified medical, dependent care and transportation expenses on a pre-tax basis through “cafeteria” plans.
Employee handbooks, policies and procedures should be reviewed for proper language and compliance with applicable state and federal employment regulations to limit your exposure to employment-related litigation.
Employees must be properly classified and paid according to federal minimum wage, overtime, child labor and recordkeeping requirements.
The Act requires employers with more than 50 employees to provide them with job-protected and unpaid leave following the birth, adoption or foster placement of a child or serious family illness.
Our staff attorneys evaluate your plans and procedures for compliance to develop tailor-made strategies that limit your liability.
Compliance Review
Our process begins with a review of your current status where we:
Monitoring and Support
Aside from reviewing federal regulations and case law, we subscribe to multiple HR and legal news sources that allow us to continuously monitor the ever-changing landscape of employee benefit compliance. We meet with you on a one-on-one basis to explain the impact of new rules, provide assistance to audit your documents and policies for vulnerabilities and develop specific strategies to maintain compliance.
Communication
We notify you in advance of upcoming deadlines and regulatory changes that may impact your benefit plans through email alerts, seminars and webinars.
Resources
We provide you with compliance and HR documents including self-audits, checklists and calendars to help you ensure complete, accurate and timely reporting and record-keeping.
Through in-house administration, we improve the accuracy and cost efficiency of your compliance initiatives to further control your risk.
Because COBRA rules change frequently and regulations are time-sensitive, you face challenging administrative issues and noncompliance penalties. Our certified COBRA administrators:
Starting with listening and ending with custom solutions, our team of seasoned risk management professionals is here to answer your questions and educate you on your options.